Moving into a new rented flat is exciting, but it can also feel overwhelming. A few simple steps on day one will protect your deposit and set you up for a smooth tenancy. Use this checklist to make sure you do not miss anything important.

Before You Move In: Get the Paperwork in Order

Before you collect the keys, make sure the tenancy agreement is signed and you have a copy. Check the deposit amount and ask which government-backed deposit protection scheme your landlord will use. By law, they must protect it within 30 days of receiving it and give you the scheme certificate and prescribed information. If they don’t, you can challenge it later. Also ask for the gas safety certificate, energy performance certificate (EPC), and electrical installation condition report (EICR). Confirm the move-in date, key collection arrangements, and whether any bills are included in your rent. Check if there is a break clause and what notice you must give. Keep a receipt for any deposit or holding fee you pay.

On the Day: Meter Readings and Utility Setup

As soon as you get inside, find the meters. Take clear photos of the electricity, gas, and water meters showing the serial numbers and readings, plus the date and time. This prevents you being charged for the previous tenant’s usage. Ring your energy and water suppliers with the readings and your move-in date. Set up council tax with the local authority and update your TV licence. If you need broadband, start that process early. Locate the stopcock, fuse box, and boiler, and check they work. Test that the heating and hot water come on. If you have a pre-payment meter, ask your supplier how to switch to a credit meter.

Document Everything: Photos and Inventory

Your deposit is your money, so protect it. Walk through every room and take dated photos or a slow video. Include floors, walls, ceilings, windows, doors, and any furniture or appliances. Zoom in on existing damage, marks, scratches, or chips. Use a timestamp app if you can. Compare what you see with the inventory or check-in report. If something is missing or wrong, note it. Sign the inventory only if it is accurate. If not, write your amendments and return it within the deadline, usually a few days. Email the landlord or agent with any issues so there is a written record.

Cleaning and Condition: A Fair Start

Check the cleanliness against what the tenancy agreement says. If the flat is not as clean as promised, photograph it and report it. Do not spend hours cleaning unless you have agreed it with the landlord. Test every appliance: oven, hob, fridge, washing machine, dishwasher. Open and close windows, lock and unlock doors. Check extractor fans and trickle vents. Look for damp, mould, or pests. Report any faults immediately in writing. If repairs are needed, ask for a timescale. Keep a copy of all messages. Do not try to fix serious issues yourself, especially electrical or gas problems.

Deposit Protection and Tenancy Essentials

Confirm your deposit is protected and get the certificate. Learn how the scheme’s dispute resolution works so you know your rights at the end of the tenancy. Understand your responsibilities: paying rent on time, keeping the flat in good condition, and reporting repairs. Set up a standing order or reminders for rent. Consider contents insurance for your belongings. Know the notice period if you want to leave early. Keep a simple folder, digital and paper, for your agreement, inventory, photos, and letters. If your deposit is not protected within 30 days, you can complain to the scheme or take legal action.

After You Move In: First Week Checks

Ensure all utilities are in your name and no old debts are attached to the address. Check smoke and carbon monoxide alarms and replace batteries if needed. Test the water pressure and know how to turn off the water supply. Report any outstanding repairs in writing, even if you mentioned them verbally. Say hello to neighbours if you like, but it is not required. Know your rights: your landlord must give at least 24 hours’ notice for visits, except in an emergency. They are responsible for most repairs, including heating and hot water. If something breaks, report it promptly. By following this checklist, you start the tenancy on the front foot and make your deposit far easier to reclaim.